Why should I submit a report?

This Incident Reporting System is for early detection and avoidance of undesirable developments in the company, which could result in substantial risks for Oilinvest Group, its staff and its business partners.

Our name and reputation is one of our most important assets. Therefore, we make it our priority that Oilinvest Group complies with the applicable laws and international regulations.

If you send us your report, you help us to discover and to prevent undesirable developments.

Which cases can I report?

You can report serious violations of the compliance laws and/or of our Code of Conduct. Detailed descriptions of possible report categories are provided to you during the reporting process. If the circumstances you wish to report do not fall under one the provided categories, please contact the Group Compliance Officer or the Local Compliance Officer.

This Incident Reporting System may not be misused for reporting obviously unfounded accusations and denunciations (in the sense of criminal law provisions such as slander or libel).

How will my report be processed? How do I set up a postbox?

To submit an anonymous or personalized report, start by clicking the "Submit report" button located on the top left side of our introduction page.

There are 4 steps to the report process:

1. First, you will be asked to read some information on the protection of your anonymity and to respond to a security query.
2. On the following page, you will be asked about the category of your report.
3. On the report page, you can elaborate on your report in your own words and answer questions about the incident by simply selecting responses. You can type up to 5000 characters into the free text field, which corresponds to a full A4 page. You may also submit a file of up to 2MB to support your report. Please do bear in mind that documents can contain information about the author. Following the sending of your report, you will receive a reference number as confirmation that you have forwarded this report.
4. Please subsequently set up your own secured postbox. You will receive feedback from us via this postbox, including answers to questions and information about the progress of your report.

If you already have a secured postbox, you can access it directly via the ”Login“ button. First, you will have to answer a security query.

As long as you do not enter any data from which conclusions about your person can be drawn, the technology of the BKMS^® System will protect your anonymity.

Please rest assured that we are interested only in the incident you are reporting. Malpractices should be revealed and financial losses prevented.

How do I receive feedback and remain anonymous at the same time?

The foremost purpose of this Incident Reporting System (BKMS^® System) is to protect the whistleblower. The technical provisions guarantee the confidentiality of this system and if you wish, your anonymity.

You can select your own pseudonym/user name and password that you wish to use to establish your postbox. Encryption and other special security procedures are employed by the system to ensure that your submission of information remains secure at all times.

An officer of the Compliance Organization (the Chairman's delegate, the Group Compliance Officer or the Local Compliance Officer, depending on your selection) will contact you via your postbox to provide you information about the status of your report or to ask you further questions if certain details need to be clarified.